Learn how to enter time worked onto an employee's timecard for a previous pay period.

This article applies to PioneerTime supervisors of non-exempt employees. 

If an employee did not clock in and/or out for time worked in a previous pay period that is closed and no longer editable, a supervisor can enter in a Prior Period Adjustment. This is a way to account for the time worked, indicating that this time was for a previous pay period, prevent incorrect overtime charges, and have the missing time paid out on the employee's next available paycheck. 

Note: If the funds are needed before the next pay cycle and constitue 20% or more of the employees pay, the department should submit a Manual Paycheck Request instead of the prior period adjustment.

To enter a prior period adjustment:

1. Log in to Pioneertime and open the employee's timecard.
2. Navigate to the current pay period.
3. Select a line with no time entered on it or create a new line by selecting the + on a line with time entered on it.
4. Select Prior Period Adjustment from the Pay Code column.
5. In the Amount column, enter the total missing hours. 
6. Enter the employee's transfer set in the Transfer column. See Editing Timecards and Transfer Sets (for Supervisors) for guidance on entering transfer sets.
7. Click Save in the top right corner of the timecard.

Note: Prior Period Adjustments can only be used for time worked. These adjustments cannot be used for paid time off (PTO).